Alberta Transportation Records Retention Requirements
As a Carrier who holds a Safety Fitness Certificate (SFC), you are required to report to Alberta Transportation your principal place of business address.
- This address cannot be a P.O. Box number, it must be a street address or legal land description.
- This stated address is where all your records, reports, files, and documents are to be kept and for the most part stored for 5 years.
- This address is where an investigator or auditor would attend to review these required records.
Often times smaller carriers use their home as their principle place of business.
Dedicating a small office in your home to store all of your records is great but often times you find yourself using your kitchen table or the family room.
Some carriers don’t like to keep their documents at their home so they keep their records at their accountant’s office.
This sounds like a good option until the accountant is informed that the auditor or investigator now has to attend their office to conduct the audit.
Keeping your records in the sleeper berth of your truck is a violation as regulations require a physical address and records need to be readily available upon request.
We can offer a solution that might better suit your needs
We offer our address as your principal place of business address.
We will safely file all of your required documents and set up reminder systems for what documents are required and when items are due.
We will scan and save all of your documents to our server for safe backup in case of an emergency which could result in a loss of paper files.
In the event of an audit, the auditor can attend our office to review your files and conduct the entire audit.
We will provide a staff member to provide the required documents to the auditor upon request.
